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School Administrator Vacancy

School Administrator

Closing Date: Monday 18th September 2023, 5pm.

Job Start Date: September / October 2023

Contract/Hours: Permanent, Part Time

Salary Type: Support Staff

Salary Details: FTE £20,087 (Actual £7013.20)

Hours of Work: 16 hours a week, Term-Time only (39 weeks) 8.30am – 4.30pm (can be discussed) Thursday & Friday

Location of Role: Hope Community School, Southampton

Job/Person Summary

Would you like to join our friendly, positive and forward-looking trust.

This is a rare opportunity for a person who has a track record of school administration to make a real difference to families living in the city centre of Southampton. We aim to:

Inspire children to be people who not only value their community but have the desire, ability and tools to transform and enrich it through innovative and aspirational visions. Encouraging them to dream limitlessly, explore confidently, discover expectantly and take ownership of their futures.

We are seeking a highly efficient and enthusiastic School Administrator, with a positive attitude and good sense of humour to join our busy admin team as soon as possible.

As well as being involved with the general running of the admin office, the successful candidate will assist the SIMS manager, in ensuring the accuracy of stored data and the prompt extraction of information when required either internally or externally. It will include admission management, data return and census preparation and maintenance of the Central Record.

The successful candidate will have excellent communication skills and will be committed to providing outstanding customer service to parents, staff, governors, visitors and other members of the school community.

The main responsibilities will include:

  • Daily administration including recording and reporting attendance, collection of payments
  • Responsibility for SIMS Managing and Reporting
  • Responsibility for the Pupil Admissions Process to the school
  • Responsibility for parent correspondence

Essential criteria:

  • Have experience of working in a school
  • Have knowledge of SIMS and school census returns
  • Have attention to detail
  • Have a high level of commitment
  • Be able to work as part of a team
  • Have excellent communication and interpersonal skills
  • Be able to work calmly under stress
  • Enjoy working in a school environment
  • Maintain confidentiality

Desirable criteria:

  • Good working knowledge of MS Office
  • Possession of good ICT skillls and the enthusiasm to learn
  • Have a good understanding of First Aid requirements : training will be provided

On joining our school, you will be a part of a team dedicated to ensuring the best outcomes for all children. We offer a commitment to professional development, as well as support and training opportunities. At Hope Community School, we have a friendly, supportive team of staff and children who are eager to learn in an environment where there is a strong emphasis on respect.

For further, more comprehensive information about the role please refer to the job description, which can be found on the tab opposite this page. 

We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.

If you have a disability and require any reasonable adjustments that will enable you to apply for this position, then please let us know.

The position will be based in Southampton and may require occasional travel to Sidcup.

Application forms can be found under the tab opposite titled Application forms and these need to be returned to the Finance and Business Manager on the email

Interviews will be held: Week Commencing: 18th September 2023

If you would like to come and visit the school, please call our school office on 02380 385 122 to arrange an appointment.

References will be requested for those short-listed ONLY and prior to the interview.

Only those shortlisted for interview will be contacted.

The successful candidate will be appointed subject to receipt of appropriate references, medical and DBS checks.